183. (a) From the monthly totals of the contingent register the monthly detailed bill will, in the case of contingent charges countersigned after payment, be prepared in Form no. 17 headed not payable at the Treasury, and showing the monthly total of each column, with description of each charge requiring explanation; the numbers assigned to the sub-vouchers will be entered in detail against each item, at the foot will be memorandum of the number and date of every contingent bill cashed at the Treasury and the sub-vouchers included in each, and the amount charged in the bill must be agreed with the amount actually drawn from the Treasury within the month. It will be signed by the Head of the office and submitted to the controlling officer, or if there be no controlling officer to the Accountant-General direct by the end of the next month..
(Last sentence substituted and Note below this para deleted vide C. S. no. 91 dated 06-04-1989.)
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(b) If in any month the monthly proportion of the appropriation has been exceeded, a report of the special circumstances which rendered the excess necessary should be sent to the countersigning officer with the detailed bill.
NOTES(1) A district officer need not personally given the certificate required from a disbursing officer; he may delegate the duty to one of his gazetted subordinates.
(2) These orders touching the use and defacement of vouchers are applicable to all moneys disbursed by Government servants in their official capacity even, to take an instance, from the wards rate fund.
(3) When in paying rewards to informers, it is not considered desirable to disclose the names of the payees, a certificate in the handwriting of the district officer to the effect that the reward has been duly paid, should be submitted to the Accountant General in support of the payment in lieu of the payees receipt ordinarily required.
184. On receipt of the monthly detailed bill in the office of the controlling officer, its figure will be transcribed in a register in Form No. 42-J. The bill will then be reviewed by the Controlling Officer with the sub-vouchers. Any disallowance, with the number of the sub-vouchers concerned and explanation of the objection will be noted on the bill and in the relevant column of the register, and the amounts shown in the register in the columns effected will be corrected in red-ink, the controlling officer will then, after completing all the columns of the register and signing the bill send the bills to the Accountant-General within three months.
If any correspondence is being done with the drawing and disbursing officer regarding admittance of any claim relating to detailed contingent expenditure bills, it should be ensured that final decision in the matter is taken within the aforesaid period of three months and that the detailed contingent-bills shall not be detailed.
(C. S. No. 91 Date 6-4-1989)
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NOTE (1) deleted vide C. S. No. 91 dated 6-4-1989
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Note: In the absence of the countersigning officer, the examination and countersignature of the bill may be performed by some responsible Government servant authorized by the countersigning officer.
(C. S. no. 91 dated 06-04-1989)
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