Issue of Drafts
322-A. A person requiring a Draft shall tender with the money a formal application in prescribed form, which may be obtained from the Treasury. The application form duly filled in will serve as a chalan for the money tendered. The application shall be retained by the Treasury Officer for transmission to the Accountant-General along with the daily "Schedule of Reserve Bank of India Remittances Drawn."
NOTES(1) A person applying for a Draft on Government Account should certify on the application that the Draft is wanted for bona fide public purposes and describe the object of remittance. If the Treasury Officer doubts whether the object is really public, he should state his doubt to the applicant or take the orders of the Collector. Questionable grants should be reported to the Currency Officer with a view to the issue of instructions for future guidance.
(2) When the purchaser of the Draft demands a receipt for the amount of the Draft and the exchange charges thereon, the Treasury Officer may grant the purchaser a receipt in the form prescribed by the Reserve Bank for the purpose.
322-B. The following instructions should be observed in respect of Drafts required by Government Officers
(a) Payments on account of inter-departmental or inter-Government duesThe issuing office should be requested to cross all such Drafts, if drawn on an office of the Reserve Bank or any of its agencies other than a Treasury agency, with the words "Account Payee" between the crossing and, if drawn on a Treasury agency, to superscribe the Drafts with the words "Account Government not Payable in Cash," without any crossing.
(b) When the amounts of the Drafts are required by officers of Government to enable them to make disbursement in cash on behalf of Government, e.g. pay and allowances of non-gazetted staff, contingent expenditure, permanent advances etc.Drafts, the amounts of which are payable to officers of Government to enable them to make disbursement of pay and allowances of non-gazetted staff, contingent expenditure etc. on behalf of Government shall not be crossed but shall in either case, bear the superscription "not transferable" and shall be issued in favour of the Government officer concerned by designation, the word "only" being added after the designation of the payee officer on the Draft. For this purpose, every Government officer, when applying for a Draft, must add the word "only" after the name of the payee in the application for the Draft, so that the issuing office may prepare the Draft accordingly. It shall not, however, be permissible for any Government officer himself to add the word "only" after the name of the payee of the Draft in any case in which the issuing office, for any reason, fails to add the word themselves.
(c) Payment of personal claims of an individual (whether a Government servant or not) a firm or a company, a statutory body etc.All Bank Drafts for amounts exceeding rupees one thousand in each case (other than in payment of salary, allowances, pension, etc. of Government servants and pensioner) drawn in favour of an individual, a firm, a company, statutory body etc. for services rendered or supplies made by them to the State Government, should invariably be crossed with the addition of the words "Account Payee only" between the crossings.
322-C. Drafts shall be prepared and signed from time to time as they are applied for, immediately on the receipt of cash or its equivalent; the business of signing them must not be postponed till the close of office, and on no account may the office be closed till all Drafts applied for have been issued. Each must be signed legibly with the full signature of the Treasury Officer.
322-D. At the time of signature of a Draft, the Register (Form T.A. 25), together with the application for the Draft, the advice and the book of forms shall be laid together before the Treasury Officer. The Treasury Officer shall initial each entry in the Advice and the corresponding entry in the register at the same time as he signs the Drafts after he has satisfied himself that :
(i) the several documents agree;
(ii) the authority for issue is sufficient;
(iii) the date and office of issue and the name of the payee are legibly and distinctly entered in the body of the Draft;
(iv) in addition to the amount being entered in figures, the amount of whole rupees is entered a second time in words and fractions of a rupee in words or figures; that the words are written continuously without lifting the pen and that when the amount consists of rupees only and does not contain fractions of a rupee, the words end with the word "only" and
(v) a sum a little in excess of that for which the Draft is granted is entered in words across the Draft at right angles to the type.
NOTES(1) "Under thirty rupees" will mean that the Draft is for a sum not less than Rs. 20 but less than Rs. 30, and similarly, "under eight hundred rupees" will mean that it is for less than Rs. 800, but not less than Rs. 700.
(2) The cross entry is not necessary if the amount in words is typed perforated by a special cheque writing-machine.