FORM No. 11-B

(See Subsidiary Rule 81)

Form of leave account under the Uttar Pradesh Fundamental Rules

Date of contract, if any,___________________

NOTE—2/11ths referred to in columns 5, 7 and 17 and one year referred to in column 11 apply to Government servants recruited to services or posts under the Government before January 1, 1931, and 3/22nds and six months referred to in the above columns apply to such government servants recruited on or after January 1, 1931, but before January 1, 1936.

INSTRUCTIONS FOR FILLING UP FORM No. 11-B

1. The account is to be maintained in terms of leave on average pay. For this purpose actual periods of leave taken on half or quarter average pay, as entered in column 13, should be divided by 2 and posted in column 14.

2. The existing leave accounts of government servants, who were subject to the ordinary leave rules in the Fundamental Rules made by the Secretary of State in Council or to the above leave rules as amended by notification no. A—6041/X—249-1932, dated November 27, 1930, shall continue to be maintained in the form hitherto in force (necessary amendments being made in the references to rules in the existing form by hand) till the existing form of leave account has been fully utilized when the account should be continued in form no. 11-B.

3. When a government servant applies for leave columns 1 to 8 should be filled up. Columns 1, 2 and 3 should show the Government served under and the period and the period of duty up to the date preceding that on which the government servant intends to go on leave and columns 4 and 5 should each show 1/11th of this period or 1/11th and 1/22nd of this period, as the case may be (but see note 2 below), the sum total of the two entries representing the period of leave (i.e., 2/11ths or 3/22nds of duty) earned under rule 77. To the new entry in column 4 should be added the last entry in column 16, and the resultant figure should be posted in column 6; similarly in the new entry in column 5 should be added the last entry in column 17 and the resultant figure should be posted in column 7. The total of the entries in columns 6 and 7 will be shown in column 8.

NOTE 1—If during the period of duty prior to a government servant’s going on leave he has served under two or more Governments, the period of duty and the leave earned under each Government should be shown in Separate lines in columns 1 to 5 and the sum total of the new entries in column 4, and the last entry in column 16 should be posted in column 6 and of those in column 5 and the last entry in column 17 in column 7, the total of the entries in columns 6 and 7 being shown in column 8.

NOTE 2—The sum total of the entries in column 5, should not exceed 2½ years [rule 81(a) (ii)] and no entry should be made in this column when this limit of 2½ years is reached.

When columns 1 to 8 have been posted column 8 will show the maximum amount of leave which may be granted in terms of leave on average pay (but see rule 81(d)) to a government servant on the date on which he intends to go on leave. The maximum amount of leave on average pay which may be granted on that date with medical certificate or out of India, Ceylon, Nepal, Burma or Aden, will be the sum total of the last entry in column 6 and the unspent balance of "one year" or "six months" limited to 8 or 6 months at a time, provided this sum total is covered by the period entered in column 8 in the case of leave in India, Ceylon, Nepal, Burma or Aden without medical certificate, the maximum will be the last entry in column 6, limited to 4 months at a time.

4. When a government servant returns from leave columns 9 to 18 should be filled up. The periods of leave taken on average pay should be entered in columns 9, 10 and 11; that taken on medical certificate or spent elsewhere than in India, Ceylon, Nepal, Burma or Aden should be entered in column 11 till the limit of one year or six months, as the case may be, is reached, and thereafter in column 10. The actual periods of leave on half or quarter average pay and overstayal of leave (vide rule 73) should be entered in column 13 and one-half of it in column 14.

NOTE—If the leave taken on half average pay exceeds the amount at credit on half average pay, the excess should be shown in red ink in column 17. If this debit shown in column 17 exceeds the credit if any, shown in column 16, the net debit in column 18 will be recorded in red ink. The entry in column 18 is the leave due under rule 80. The balance of leave due on average pay shown in column 16 remains unaffected by any debit entries in columns 17 and 18, but cannot be utilized until, under the operation of rules 77 and 81 (e), leave again becomes due under rule 80 and then only to the extent of the leave due.

5. The total period of leave in terms of leave on average pay taken in a government servant’s whole service, as entered in column 15, should not exceed the privilege leave credited to him in column 4 on his coming under the Fundamental Rules plus all periods of leave subsequently entered in that column plus 2½ years.

6. When a government servant is transferred to service under another Government a separate account should be opened in this form for showing the leave earned under that Government and the leave the cost of which is debited to that Government. This account will be in addition to the main leave account which must be a complete record of all leave earned and taken under these rules throughout his service.

FORM NO. 11—C

[See Subsidiary Rule 80]

Form of Leave Account under the U.P. Fundamental Rules

For government servants in superior service recruited on or after January 1, 1936, and inferior government servants

Date of substantive appointment to permanent post____________________________________

Date of compulsory retirement_____________________________________________________

INSTRUCTIONS FOR FILLING OF FORM No. II-C

1. The form is intended for the maintenance of leave accounts of government servants whose leave is regulated under F. R. 81-B, and S. R. 157-A, as in force with effect from April 1, 1966.

2. The earned leave and leave on private affairs mentioned in column 4 and 10 should be calculated at 1/11th of the period spent on duty as shown in column 3.

3. In the case of government servants belonging to vacation departments 30 days of earned leave should be shown as leave taken in column 8 for each year of duty in which full vacation is availed of and the fact of having availed vacation indicated in column 23 for remarks [See also the second provisos to F. R. 81-B (1) and S. R. 157-A (1)].

4. The leave on medical certificate of government servants holding lien on permanent posts, to the extent of twelve months on average pay or average substantive pay or full pay, as admissible under rule 2 (i) of F. R. 81-B. is to be entered in column 18, leave on medical certificate in excess of twelve months, up to the limit of six months on half average pay or half average substantive pay or half pay, as admissible under the first proviso to rule (2)(i) should be entered in column 19.

5. The leave on medical certificate of government servants not holding lien on any permanent post, to the extent of four months on average pay or full pay as admissible under rule (2) of S. R. 157-A, should also be entered in column 18.

6. The progressive total leave on medical certificate and leave on private affairs should be noted in red ink below the entry of period (in black ink) on each spell such leave is taken in columns 18, 19 and 14.

7. When commuted leave is granted under rule (4) of F. R. 81-B, twice the amount of such leave shall be shown in the entries relating to leave on private affairs in column 14 and 15. The period commuted leave granted should be shown in column 23 for remarks.

8. In the case of extraordinary leave granted under S. R. 157-A it should be mentioned in Column 23 that under which particular provision of the above rule the leave has been granted and where the leave has been granted under Clause 4 (a) (IV) of this rule the progressive total of the leave taken should also be noted in column 28.