Journeys on Transfer

42. (1) A government servant, for a journey on transfer from one station to another, if he is transferred in the interest of Government work and not at his own request, is entitled to a lump-sum at the following rates whether the journey is performed by rail or road alone or in combination with one another:

Provided that, if the new station of the government servant on transfer is within the same district, the lumpsum will be admissible at 50 per cent of the above rates ;

Provided further that no lumpsum is admissible if the new station of the government servant on transfer is situated within 8 kilometers of the old station.

(2) Besides the above, he will also be entitled to the following:

(J). For journeys by rail—

(i) For self—One actual fare not exceeding the fare of the entitled class plus and allowance for incidental expenses at twice the rates admissible to him for an ordinary journey on tour.

(ii) For family—One extra fare for each adult member of his family who accompanies him and for whom full fare is actually paid and one half fare for each child for whom such fare is actually paid, on furnishing a certificate of the number and relationship of the members of the family for whom the claim in made.

(iii) Actual cost of carriage of personal effects up to the following limits:

(a) If travelling alone, the cost of transporting 4000, 2000, 1000 and 700 kilograms in cases of categories I, II, III and IV, respectively, by goods train at the owner’s risk rate, or, where no such rate is in force, at the railway risk rate.

(b) If travelling with family, the cost of transporting 6000, 3000, 1500, 1000 kilograms according to his category by goods train at the owner’s risk rate, or, where no such rate is in force, at the railway risk rate.

The government servant must certify that the actual expense of transporting his personal effects was not less than the sum claimed and if claim is made under sub-clause (b), that his family also travelled.

Explanatory Note—In case where a government servant is transferred from station A to station B and is again transferred within a reasonably short time to station C, he may be allowed to recover the cost of carriage of personal effects from station A to station C, subject to the conditions that—

(a) the total weight carried from station B to station C and from station A to station C does not exceed the maximum limit prescribed in clause (iii) above, and

(b) the total cost of transporting the effects from station A to station B, from station B to station C and station A to station C does not exceed the amount admissible from station A to station B plus that admissible from station B to station C.

Audit Instruction—When a government servant transports more than the maximum weight admissible by a cheaper route, he can draw actual charges not exceeding the amount admissible for the maximum weight by the normal recognized route.

NOTES—(1) A government servant on transfer who carries his personal effects by passenger instead of by goods train, may draw actual expenses up to the limit of the amount which would have been admissible had he taken the maximum quantity by goods train under clause (iii) above.

(2) A government servant on transfer who carries his personal effects by road between stations connected by rail may draw actual expenses up to the limit of the amount which would have been admissible had he taken the same quantity by passenger train, but not exceeding the amount which would have been admissible had he taken the maximum quantity by goods train under clause (iii) above.

(3) The controlling officer may, if he is satisfied that the family of a government servant is for good reasons unable to accompany him on transfer to the new station, permit him as a special case to draw allowances for transporting personal effects at the rates laid down in sub-clause (iii) (b) above.

(iv) Conveyances—Cost of carriage at owner’s risk (including the cost of conveyance of a driver for a car), subject to the provisions of sub-clauses (1) and (2) below, and provided that—

(a) the possession of a conveyance is advantageous for his efficiency either in the post which he holds at the time of transfer or in that to which he is transferred ;

(b) the conveyance was actually transported by rail and a certificate that the actual expense was not less than the sum claimed is furnished and details are given of the conveyance transported, the number of conveyances transported at the expense of the Government being limited as follows:

(i) Government servants of Category-I—One motor car or motor cycle/scooter/moped.

(ii) Government servants of Category-II—One motor cycle/scooter/moped or an ordinary bicycle or a motor car.

(iii) Government servants of Category-III—One motor cycle/scooter/moped or an ordinary bicycle.

(iv) Category-IV—One bicycle.

(1) If the two stations are connected by rail and the government servant transports his motor car/motor cycle/scooter/moped by road, he may draw the actual cost of road transportation up to the limit of the amount admissible for carriage by rail at owner’s risk, provided that if he transports his motor car/motor cycle/scooter/moped under its own power, he may draw 35 paise per kilometre in respect of a motor car, 15 paise per kilometre in respect of a motor cycle/scooter/moped for the distance according to the ordinary route between two stations.

(2) If the two stations are not connected by rail, he may draw the actual cost of road transportation up to the limit of 35 paise per kilometre in respect of a motor car, 15 paise per kilometre in respect of a motor cycle/scooter/moped for the distance according to the ordinary route between two stations.

(3) If the two stations are connected partly by rail and partly by road then for such part of the distance as is connected by rail, a charge may be made according to clause (1) above and for the remaining distance according to clause (2) above:

Provided that if the government servant himself and/or any member or members of his family travel by the car/motor cycle/ scooter/moped, he may draw the allowance for the transportation of conveyance in addition to the railway fares and incidental expenses for self only at twice the ordinary rate which would have been admissible if the journey had been performed by rail and/or bus.

Explanation—In cases where a government servant is transferred from station A to station B and is again transferred within a reasonably short time to another station C, he may recover the cost of carriage of his conveyance from station A to station C under the above rule, subject to the condition that he had no use for his conveyance at station B and transports it from station A to station C.

NOTES—(1) Categories of government servants for whom possession of a conveyance is advantageous for the efficient discharge of their duties will be found in Appendix IV.

(2) A government servant, who is entitled to convey his motor car or motor cycle/scooter/moped or bicycle by rail at the expense of the Government, may do so by passenger train or goods train at his option. In the former case, the actual freight charged by the railway may be drawn by the government servant. In the latter case, i.e. if the car, motor cycle, scooter, moped or bicycle is despatched by goods train, the government servant may draw, in addition to the freight charged by the railway, the cost of packing and of transporting the packed car/motor cycle/scooter/moped or bicycle to and from the goods shed at the stations of departure and arrival, provided that the total amount so drawn shall not exceed the freight chargeable for transporting the car/motor cycle/scooter/moped or bicycle by passenger train.

(4) The road distance between stations should be reckoned according to the shortest motorable road.

(II) For journeys by road:

(i) For Self—

(a) when travelling by bus—one fare of the class to which he is entitled under exception (1) to clause (1) of rule 27(B) plus incidental expenses at twice the rate admissible to him for an ordinary journey on tour.

(b) when a government servant of Category-I or II travels in a motor car or other conveyance which is either his own or borrowed or hired and when propulsion charges are borne by him when the conveyance so used is his own or borrowed—such charges as are admissible under clause (I) (iv) above.

(c) when a government servant of Category-III travels on a motor cycle or scooter or moped which is his own and propulsion charges are borne by him—such charges as are admissible under clause (I) (iv) above
Exception—Where, however, the government servant of the Category-I or II travels in a motor car or other conveyance plying for hire and hires only a seat, he will draw the actual fare paid for the seat plus incidental expanses at twice the rate admissible to him for an ordinary journey on tour.

(ii) For Family—

(a) when travelling by bus—one fare of the class to which the government servant is entitled under exception (1) to clause (1) of rule 27(B) for each adult and half fare for each child, as actually charged by the transport company/corporation, on furnishing a certificate of the number and relationship of the members of the family for whom the claim is made.

(b) when the family of a government servant of Category-I or II travels in a motor car or other conveyance which is either the government servant’s own or borrowed or hired and when propulsion charges are borne by him when the conveyance so used is his own or borrowed—

(i) when the two stations are connected by rail—such charges as are admissible under clause (I) (iv) (1) above ;

(ii) when the two places are connected by road—one mileage allowance, at the rate admissible under clause (I) (iv) (2) above, if two members of the family other than self travel, two mileage allowances at the same rates if more than two members of the family other than self travel, on furnishing a certificate of the number and relationship of the members of the family for whom the claim is made.

Exception—Where, however, the family of the government servant of the Category-I or II travels in a motor car or other conveyance plying for hire and hires only such seats as are equivalent to the number of members of family, actual fare shall be admissible for such seats.

NOTE—The conditions as to the distances to be travelled and to the drawal of actual expenses by ministerial and inferior servants, contained in rule 27(B) and (C) do not apply to journeys on transfer.

(iii) Subject to clause (iv) below, actual cost of carriage of personal effects by cart or thela at the local rate up to the following limits:

(iv) In the Kumaun and Garhwal Divisions, if a Government servant transports his personal effects by a bus between places served by a motor transport company the rates fixed by that company may be allowed in lieu of the cost of carriage of personal effects by cart. Where service is available by more than one motor transport company, Government shall lay down which company’s rates shall be applied. Between places in the hill areas of the above-mentioned divisions, which are not connected by metalled roads where neither a bus nor a cart can be used, the actual cost of carriage of personal effects up to the limits fixed in clause (I) (iii) of this rule will be admissible subject to a maximum of Rs 1.50 per 40 kilograms per kilometre.

(v) The government servant must certify that the actual expense of transporting his personal effects was not less than the sum claimed, and when the cost of carriage of personal effects exceeds the limit laid down in sub-clauses 1(a), 2(a) and 3(a) above, he must further furnish a certificate giving the number and relationship of the members of the family with whom he travelled.

Exception (1)—[Deleted.]

Exception (2)—Government servants of Category-IV who are transferred to a distance of more than 40 kilometres between places in the hill pattis of the Kumaun and Garhwal Divisions which are not connected by a motor road, may also draw the cost of engaging one mazdoor for the carriage of their personal effects, provided that this cost shall not exceed the amount payable to a mazdoor for the journey in question under the normal rate per kilometre for mazdoors fixed by the Collector of the district from time to time.

Exception (3)—Forest guards are entitled to four times the rate of mileage to which they are ordinarily entitled in the plains for journeys by road on transfer in the hills.

NOTES—(1) The term "personal effects" includes household effects, furniture, as well as personal luggage but not tents supplied by the Government.

(2) (a) It is not necessary that a government servant’s family should travel with him. He may charge for their journey if they precede him by a period not exceeding a month, or follow him by a period not exceeding twelve months from the date of his relief at his old station. In exceptional cases, however, the Government may permit the drawal of travelling allowance for the family even when the aforementioned periods are exceeded.

(b) The category of a government servant will be determined with reference to the facts on the date of his transfer, while the number of fares admissible will be determined with reference to the facts on the date of the journey in respect of which the travelling allowance is claimed.

(c) When a government servant as a result of his transfer to a new station is obliged to move his family to some other station, or when a government servant and his family are, at the time of transfer to a new station, living in different places, and he desires to move them to his new station or to some other station for reasons which the Government consider sufficient then the government servant shall receive, the actual expenses of the journey which his family undertakes, up to the amount which he might have drawn had his family travelled direct from his old to his new station:

Provided that the journey is undertaken within a month prior to the date of the government servant’s relief at his old station or within twelve months subsequent to that date. Cases in which the aforementioned time-limits are exceeded will require the sanction of Government.

(d) Charges for the transport of personal effects and conveyances of a government servant on transfer will be admissible even if they do not for any reason accompany him, provided that they precede him by a period not exceeding a month or follow him by a period not exceeding twelve months from the date of his relief at his old station. Cases in which the aforementioned time-limits are exceeded will require the sanction of the Government.

(1) to (7) [Deleted.]

(8) The competent authority should state definitely in the order of transfer whether the transfer has been made in the public interest or on the government servant’s own request.

(9) [Deleted.]

(10) [Deleted.]

(11) [Deleted.]

(11-A) [Deleted.]

(12) [Deleted.]

(13) In respect of journeys on transfer performed in other States, a government servant shall draw for the portion of such journeys mileage allowance and allowance for the carriage of personal effects at the rates admissible under these rules.

(13-A) When a government servant under the administrative control of one Government is transferred to the control of another Government which has made rules prescribing amounts and conditions of travelling allowance, his travelling allowance, for the journey to join his post under the borrowing Government and for the return journey, will be governed by the rules of the borrowing Government relating to travelling allowance on transfer. This rule will apply even to cases where the government servant takes leave either before joining that post or before returning to his original post.

(14) Members of the railway police may draw travelling allowance under exception (ii) to rule 27(A) for journeys on transfer within the limits of the railway to which they are attached, and are entitled in addition to a free pass or fares for their families provided that no daily allowance may be drawn for halts, in the course of the journey, unless such halts are made in connexion with their duty. For journeys on transfer from one line to another, they are entitled to the concession in this rule less the amount of fare or fares covered by the pass, which they may be allowed for any portion of the journey.

(15) Tahvildars who are not servants of the Government are entitled to travelling allowance as admissible to a government servant of category–III under this rule, (a) when they are transferred in the interest of Government work from one sub-treasury to another at the instance of the district officer ; (b) when they are transferred by the treasurer himself, if the district officer is satisfied that the transfer is in the interest of Government work.

(16) [Deleted.]

(17) [Deleted.]

(18) [Deleted.]

(19) The presiding officers and the establishment of the peripatetic court of the second Civil Judge, Meerut, Additional Civil Judge, Moradabad, Additional Munsif, Moradabad and the Additional Munsif of Kaimganj (Farrukhabad) are entitled to travelling allowance at the following rates and on the. following conditions for journeys on transfer from one place to another within their jurisdiction:

(1) Their headquarters will be at places in accordance with the orders of their posting issued from time to time ; provided that the period of their stay at any one place is not less than two months at a time.

(2) When their stay at the place of transfer is not less than two months, they and their staff accompanying them will be entitled to travelling allowance at transfer rates from their old to their new place.

(3) When their stay at the place of transfer is less than two months, they and their staff will be entitled to travelling allowance at ordinary rates plus daily allowance at the usual rates and conditions for their halt at that place.

(20) [Deleted.]

(21) In all cases of temporary transfers which mean transfers for specified periods not exceeding one hundred and eighty days, the journeys from the headquarters to the station of temporary transfer, which will be called temporary headquarters heretofore, and back will be treated as on tour subject to the following conditions:

(i) where the transfer is intended to be for a period of 180 days or less, the order of transfer should specifically state accordingly.

(ii) the government servant who has been asked to proceed on a temporary transfer will be entitled to mileage allowance and daily allowance at ordinary rates as admissible under these rules.

(iii) the claim for daily allowance for halt at the temporary headquarters will require verification of the officer under whose administrative control he has been placed at the temporary headquarters.

(iv) no joining time is admissible in such cases. Only the actual transit time, as admissible in the case of journeys on tour, may be allowed.

(v) in a case where the transfer initially made for a period exceeding 180 days, is subsequently reduced to a period of 180 days or less, the transfer travelling allowance originally allowed should not be changed to the disadvantage of the government servant.

(vi) if a temporary transfer initially intended to be for a period not exceeding 180 days, is extended beyond 180 days, the government servant shall have the option to claim travelling allowance under rule 42 and in that case the travelling allowance already drawn shall be adjusted in the transfer travelling allowance claim but the daily allowance admissible up to the date of issue of orders extending the transfer, will not be so adjusted.

(vii) where a government servant on temporary transfer is transferred to another station (other than his headquarters or temporary headquarters) before the expiry of 180 days and who proceeds to that another station without returning to his headquarters, will be entitled to travelling allowance at ordinary rates from his headquarters to temporary headquarters, if not already drawn, and at transfer rates from temporary headquarters to that another station as admissible under rule 42 provided that the claim for the family and for transport of personal effects and conveyances may be made from his headquarters to that another station.

43. A government servant transferred from one post to another, who- under the orders of competent authority, is permitted to handover charge of his old post or to take over charge of the new post at a place other than the headquarters, is entitled to—

(1) travelling allowance as for ordinary journeys from the place of handing over charge to the place of taking over;

(2) an allowance for incidental expenses at the rate admissible to him for an ordinary journey on tour from his old to his new headquarters; and

(3) all the further concessions admissible under rule 42, direct from the old to the new headquarters, excluding those in clauses (2)(I)(i) and (2)(II)(i) of rule 42.

For the journeys from his old headquarters to the place of handing over charge, or from the place of taking charge to his new headquarters, he will draw travelling allowance as for ordinary journeys ;

Provided that if his family has in consequence of the transfer to be transferred to a station other than the new headquarters, travelling allowance for the family may be allowed to that other station subject to the condition that it does not exceed the travelling allowance that would have been admissible if the family had proceeded to the new headquarters station.

NOTE—[Deleted.]