1. Copy of Appointment (B) Department Office Memo no. 2007/II-B-27—1959, dated May 7, 1959.
The undersigned is directed to say that the Governor has decided that Government as such will not recess this year; but Secretaries, Additional Secretaries, Joint Secretaries, Deputy Secretaries, Under Secretaries to Government, Officers on Special Duty not below the rank of an Under Secretary and the individual officers mentioned below may go to Nainital for the period from May 1 to July 15, 1959 with the permission of the Ministers concerned.
2. Officers who go to Nainital on recess, or are otherwise required to go there, should inform Secretariat Administration Department (Establishment) accordingly, stating the likely dates and the period of their stay at Nainital.
3. (1) Some members of the Secretariat staff such as stenographers, Personal Assistants to Ministers and to Chief Secretary, members of the Personal Staff of Ministers, Deputy Ministers and Parliamentary Secretaries, members of the Security staff for Ministers and Assistants or other members of the staff specially deputad by officers are required to accompany the Ministers or the officers concerned to Nainital. The names of such members of the staff should be intimated to Secretariat Administration Department (Establishment) or the establishment section of the Branch concerned, as the case may be.
(2) Officers who go to Nainital may take with them their stenographers and only one peon or Jamadar. Ministers, Deputy Ministers and Parliamentary Secretaries and the Chief Secretary may take with them all or any of the peons (including the jamadar) attached to their personal staff, but where they decide to take more than three of them, a written intimation to this effect, mentioning also the names of the individuals chosen, may please be sent to Secretariat Administration Department (Establishment) or the establishment section of the Branch concerned, as the case may be.
4. Government do not assume any liability for finding accommodation for officers or members of the staff, but where possible accommodation may be arranged by the Government Estate Officer for those applying for the
* Names of officers
(1) Secretary to Chief Minister.
(2) Development Commissioner.
(3) Secretary of the Legislature.
(4) Director and Deputy Director of Information.
(5) Government Estate Officer.
(6) Deputy Superintendent, Branch Press with a skeleton staff.
NOTE—The Secretary of the Legislature may recess at Nainital at the discretion of the Chairman, Legislative Council and the Speaker of the Legislative Assembly.
same. Where accommodation is so arranged, the person concerned will be expected to avail of the same, and will be required to pay for the accommodation held at the prescribed rates.
5. (1) Since Secretaries, Additional Secretaries and in the Branches where there are no Additional Secretaries, the Joint Secretaries to Government, Secretary to Chief Minister and the Director of Information are required to stay at Nainital during the period of recess, particularly in connexion with meetings of the Council of Ministers, and some other officers may be required by Chief Secretary to be available at Nainital for similar purposes, they will be permitted to draw travelling allowance at the rates specified in Section II of the Appendix provided that their continuous stay at Naini Tal is for not less than one month.
(2) Recessing Officers, other than those referred to in sub-paragraph (1) above, will not be entitled to any travelling allowance for the journey to and from Naini Tal.
(3) Where a Recessing Officer is called to Lucknow or any other station, on duty during the period of stay at Naini, Tal, he will be paid travelling allowance at the normal rates, but no daily allowance will be admissible in respect of any halts at Lucknow on such journeys.
(4) Officers who do not go to Naini Tal on recess but are called to Naini Tal on duty, will get travelling and daily allowances at the normal rates admissible to them.
6. (1) Members of the staff referred to in paragraph 3 or those accompanying Recessing Officers, to Naini, Tal, will be paid travelling allowance at the rate specified in the Appendix.
(2) Members of the staff referred to in sub-paragraph (1) above, will draw daily allowance at the rate to which they are entitled in the hills, at full rates for the entire period of their halt at Naini Tal up to a maximum period of 60 days. They are accordingly exempted under rule 58(3) of the Financial Handbook, Volume III, from the operation of rule 27-D(2) of the said Handbook.
(3) All peons (including jamadars, naib-jamadars, daftaries, etc.) accompanying recessing officers will draw daily allowance at the rate of rupees one per day, admissible to them under the rules, for the entire period of their halt at Naini Tal.
7. All the peons (including jamadars, naib-jamadars, daftaries, etc.) and all other members of the inferior staff, who may be required at Nainital on duty in connexion with official business during the period of recess, are exempted under rule 58(3) of Financial Handbook, Volume III from the operation of rule 27-D(2) of the said Handbook and permitted to draw daily allowance at the rate of rupee one for the entire period of their halt at Naini Tal, subject to the limit of 60 days.
8. A statement of expenditure incurred on travelling and daily allowances and contingencies in connexion with the hill recess should be furnished to Appointment (B) Department by August 31, at the latest.
9. The above decision shall, unless revised hereafter, remain in force for the next year also i.e. for the Hill Recess during the hot weather of 1960.
APPENDIX
TRAVELLING ALLOWANCE
1—When the stay is less than one month
(a) For journeys by rail |
One fare for Government servants of the fourth class and single fare of the class to which entitled plus the allowance for incidental expenses prescribed for that class each way for those of the other classes; provided that if concession fares for return journeys are allowed by the railway, travelling allowance will be limited to the actual cost of the return ticket plus in the case of Government servants other than those belonging to the fourth class the allowance for incidental expenses to which they may be entitled each way. |
(b) For journeys by road between Kathgodam and Nainital |
(i) For first and 2nd class Government servants—One motor car fare plus half that fare. |
(ii) For 3rd class Government servants—One bus or lorry fare plus half that fare. |
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(iii) For 4th class Government servants—One bus or lorry fare. |
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(c) For other journeys by road. |
Mileage allowance by road at the rate to which the Government servant is entitled. |
II—When the stay is continuously for a period of one month or more
(a) For journeys by rail |
(i) For Government servants accompanied by their families—Three fares of the lowest class each way for Government servants of the fourth class and single fare of the class to which entitled plus four times the admissible rate of allowance for incidental expenses each way for those of the other classes ; provided that if concession fares for return journeys are allowed by the railway, travelling allowance will be limited to the actual cost of the return ticket plus two fares each way in the case of Government servants of the fourth class and four times the admissible rate of allowance for incidental expenses each way in the case of Government servants other than those belonging to the fourth class. |
(ii) For Government servants unaccompanied by their families—One fare for Government servants of the fourth class and single fare of the class to which entitled plus the allowance for incidental expenses prescribed for that class each way for those of the other classes: provided that if concession fares for return journeys are allowed by the railway, travelling allowance will be limited to the actual cost of the return ticket plus in the case of Government servants other than those belonging to the fourth class, the allowance for incidental expenses to which they may be entitled, each way. |
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Between Kathgodam and Naini Tal. |
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(b) For journeys by road— (i) For first and second class Government servants. |
In case of those, unaccompanied by their families, one motor car fare. In the case of those accompanied by their families, the actual cost incurred, subject to a maximum of three fares by motor car. |
(ii) Government servants of the third class. |
In the case of those unaccompanied by their families, one charabanc fare. In the case of those, accompanied by their families, the actual number of charabanc fares, subject to a maximum of three such fares. |
(iii) All other Government servants not included in (i) and (ii) above. |
In the case of those unaccompanied by their families, one bus fare. In the case of those, accompanied by their families, the actual number of bus fares subject to a maximum of three such fares. |
(c) For other journeys by road— |
Mileage allowance by road at the rate to which the Government servant is entitled. |
(d) For carriage of personal effects— (i) by rail |
Actual freight paid subject to a maximum equal to the amount charged by the railway for ten maunds excess luggage by passenger train in case of Government servants of the 1st, 2nd and 3rd classes and three maunds in the case of other Government servants. |
(ii) by road |
Actual freight paid subject to a maximum equal to the amount charged for ten maunds in the case of Government servants of the 1st, 2nd and 3rd classes and three maunds in the case of other Government servants. |
NOTES—(1) For calculating the period of stay at Naini Tal for determining what rates of travelling allowance will be admissible in a case, the periods spent by officers or members of the staff on duty outside Naini Tal during the total period of stay, shall be reckoned as part of their continuous stay at Naini Tal irrespective of whether the journey is performed to Lucknow or to any other station.
(2) The following further concession is also admissible to the member’s of non-Gazetted Secretariat staff, who are accompanied by their families:
(i) One fare of the lowest class for a servant both by rail and by road for the journeys to and from Naini Tal, provided that if concession fares for return journeys are allowed by the railway, travelling allowance for the journeys by rail will be limited to the actual cost of the return ticket of the lowest class.
(ii) Rs. 3 (Rupees three) only each way for coolie expenses on the transport of personal effects between the motor terminus and their residence at Naini Tal.
(3) Officers who are entitled to travelling allowance under these orders and who have any staff car at their disposal will not be allowed any travelling allowance, either for themselves or for their families, in respect of a journey from Lucknow to Naini Tal and back, if the staff car is also at any time during the period of recess taken to Naini Tal.
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3. Copy of the Government of Uttar Pradesh Confidential section-4 Office Memorandum no. C. 237-XXV/CX-73-D/48, dated Lucknow May 14, 1952.
In supersession of the orders contained in office orders no. 1176/G.S.—382/44, dated March 20, 1945 and no. 2451/G.S.—382/44, dated 13/14, 1945, issued by the Secretary to Governor, Uttar Pradesh, the Governor is pleased to order as follows:
1. Subject to what is stated in the subsequent items below, the members of the ministerial establishment of the office of Secretary to Governor who have to go to Naini Tal in connection with His Excellency’s stay at that station during summer shall receive travelling and daily allowances at the rates admissible to the staff which Secretaries to Government and other authorised Secretariat officers take with them to Naini Tal during the summer. These orders shall be operative with effect from the summer of 1952. (In this connection a reference is invited to para 2 of office memorandum no. C-1265-XXV/CX-73-D/48, dated October 20, 1951, in which it was stated that the staff concerned will be informed by Governor’s Secretary that the rates of travelling allowance admissible in 1952 and subsequent years will be those which are allowed to corresponding personnel in the Secretariat unless a decision to the contrary was taken by Government).
The rates of travelling and daily allowances in respect of the summer of 1952 in respect of the Secretariat staff will be found in Appointment Department Office Memorandum no. O-937/II-B—27-1952, dated April 9, 1952, a copy of which was endorsed to Governor’s Secretary and a further copy of which is enclosed herewith for ready reference.
2. Those members of the establishment mentioned above who are provided with rent-free quarters at Lucknow and who are also provided with rent-free quarters at Naini Tal shall not receive any daily allowance in respect of their stay at Naini Tal.
3. Those members of the establishment who are not provided with rent-free quarters at Lucknow but who are provided with such quarters at Naini Tal shall also not receive any daily allowance in respect of their stay at Naini Tal.
4. Those members of the establishment who are provided with rent-free quarters at Lucknow but for whom rent-free quarters are not provided at Naini Tal shall, for their stay at Naini Tal, be paid a compensatory allowance equivalent to the daily allowance at full rates for the period of their actual stay there but they shall receive no daily allowance.
4. Copy of the Government of Uttar Pradesh, Confidential Section- 4, Office memorandum no. C-76/XXV/CX-73-D/48, dated Lucknow, April 14, 1953.
Reference Confidential Department office memorandum no. C-237-XXV/CX-73-D/48, dated May 14,1952, regarding allowances admissible to members of the ministerial establishment of the office of Secretary to Governor in regard to their journeys to Naini Tal in connection with Sri Rajyapal’s stay at that station during summer.
2. Certain doubts have been raised regarding the scope and intention of para 1(2) of that memorandum which says that those members of the establishment who are provided with rent-fee quarters at Lucknow and who are also provided with rent-free quarters at Naini Tal shall not receive any daily allowance in respect of their stay at Naini Tal. the position is accordingly clarified below.
3. Except in certain exceptional cases, no Government servant can be compelled to occupy the rent-free quarters whether he will occupy the quarters rent-free or pay rent for them is a matter for the option of the Government servant concerned. The case of the establishment in question is not covered by any exception and so it is hereby clarified that it will be at the option of the establishment concerned to occupy at Naini Tal any quarters rent-free or pay rent for them at the rate prescribed in Fundamental Rule 45-A-IV (b), i.e. 10 percent of monthly emoluments or the standard rent of the building, whichever is less, plus the taxes referred to in that rule. Accordingly, if any member of the establishment does not avail himself of the use of rent-free quarters at Naini Tal and pays rent for them at the prescribed rate, his case will be treated as one in which rent-free quarters have not been provided at Naint Tal and he will accordingly receive the compensatory allowance provided for in paragraph 1(4) of the office memorandum under reference.
5. Copy of the Appointment (B) Department G. O. no. 1793/II-B— 27-60, dated May 4,1960, addressed to all recessing officers.
I am directed to refer to G.O. no. 1922-II-B—27-59, dated May 7, 1959, conveying orders regarding the hill recess of 1959, and to say that the Governor has approved that the decision contained therein shall remain applicable, for the hill recess this year also, subject to the following additions and alterations:
(i) Insert the following as a new paragraph 2 (a) between the existing paras 2 and 3 of the government order:
"2(a) the non-secretarial staff accompanying the recessing officers holding dual charge (such as Development Commissioner, Deputy Development Commissioner at the headquarter of Government, etc.) will also draw travelling and daily allowances at the rates prescribed in paragraph 2 above."
(ii) Substitute the following for the existing paragraph 5 of the government order:
"The officers who are allowed to recess will not have the option of not making use of this concession, and instead going on tour to the hill areas for inspection work. The recessing officers will either go on recess or not be allowed to tour in the hill areas during this period except in case of administrative urgency. The prohibition on touring in hill areas, however, does not apply to those officers who go on recess to Naini Tal, make it their head-quarters and tour the other hill areas from there in the public interest."
(iii) Add the following in List A-I, appended to the government order:
"3. Chairman, State Electricity Board."
(iv) Add the following in List A-II, appended to the government order:
"(31) Settlement Commissioner.
(32) Additional Settlement Commissioner.
(33) Additional Sales Tax Commissioner.
(34) State Editor, District Gazetteers.
(35) Chief Conservator of Forests."
(v) Add the following in List B, appended to the government order:
"(64) Deputy Inspector General of Police, Training and Principal, Police Training College, Moradabad
(65) Superintendent, Printing and Stationery."
6 Copy of the Confidential Department office memorandum no. 35/2/7/68-CX, dated December 24, 1968 addressed to the Secretary to the Governor, Uttar Pradesh.
The undersigned is directed to say that, in supersession of all previous orders on the subject, the Governor has been pleased to order that the Assistant Secretary, Governor’s Secretariat, U.P., the A.D.C and the Secretary to the Governor, shall, in connection with their journeys to, and stay at, Naini Tal with the Governor during the summer each year, receive travelling allowance at tour rates plus full daily allowance up to a maximum period of 60 days subject to the condition that the total stay of the officer at Naini Tal exceeds 30 days in a season. In case, however, any of the aforesaid officers is allowed free lodging at Naini Tal, daily allowance will be admissible to him only at half the rates.
2. The above orders will come into effect as from the Governor’s summer move to Naini Tal in 1969.
3. These orders are being issued with the concurrence of the Finance Department vide their U.O no. G-2-4216—A/X, dated December 19,1968.