FORM NO. 6
(See Chapter VI, paragraph 118)
Travelling Allowance Bill of Gazetted Government servants
Instructions for preparing travelling allowance bills
(1) Journeys of different kinds and journeys and halts should not be entered on the same line.
(2) Permanent travelling, conveyance and horse allowances should be drawn along with the pay of the Government servant and not in travelling allowances bills.
(3) Fractions of a Kilometer in the total of a bill for any one journey should not be charged for.
(4) When the first item of a travelling allowance bill is a halt, the date of commencement of this halt should be stated in the "Remarks" column.
(5) Against each entry in column 13 there should be a corresponding entry in column 14.
(6) A certificate of attendance given by the court or authority should be attached to the bill if travelling allowance is drawn under paragraph 59, Financial Handbook, Volume III.
(7) When travelling allowance is claimed in respect of a journey to and from a hill station it should be mentioned in the "Remarks" column whether or not the halt has exceeded ten days.
(Space for pre-audit enfacement in respect of bills submitted for pre-audit).
For use in Accountant-General’s Office
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Head of service chargeable— |
Admitted for Rs._____ |
Objected to Rs._____ |
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Reason of objection— |
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Senior Accountant G. O. |
Travelling allowance bill
(Gazetted Government servants)
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District _________________________ |
Name ___________________________ |
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Headquarters _____________________ |
Designation ______________________ |
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Pay _____________________________ |
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Particulars of journeys and halts |
Kind of journey i.e. by rail (mail or passenger) steamer, road or trolley |
Railway/Steamer fare |
Distance travelled by road or by trolley |
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Departure |
Arrival |
Class |
Number of fares |
Amount |
For which mileage is admissible |
For which daily allowance is admissible |
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Station |
Date |
Hour |
Station |
Date |
Hour |
At ordinary |
At other rates |
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1 |
2 |
3 |
4 |
5 |
6 |
7 |
8 |
9 |
10 |
11 |
12 |
13 |
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Head of service chargeable |
Month of_____ |
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Voucher no. _____of_____list of payment for _____19 . |
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Number of days for which daily allowance is claimed |
Actual expenses |
Purpose of journey of halt |
Remarks |
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Particulars |
Amount |
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14 |
15 |
16 |
17 |
18 |
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Travelling by road includes travelling by sea or river in a steam launch or in any vessel other than a steamer, and travelling by canal. (The particular kind should be specified in the bill).
In case where the steamer company has two rates of fare, one inclusive and one exclusive of diet, the word "fare" should be held to mean "fare exclusive of diet."
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Rs. p. |
Contents received |
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Railway and steamer fares (Col. 10) |
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Road mileage— |
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Kilometers at (Col. 11) |
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Kilometers at (Col. 12) |
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_____days for which daily allowance is claimed |
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(Col. 14) at |
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Actual expences (Col. 16) |
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Total |
Signature of the officer who travelled. |
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Deduct—P.T.A. for _____ days (paragraph 40, Financial Handbook, Volume III) |
Office |
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Deduct—hire due to Government (paragraph 29, Financial Handbook, Volume III). |
Date |
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Memo. |
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Other deductions— |
Rs. p. |
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Net claim |
(a) Appropriation for 19—19— |
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Expenditure including this bill |
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Rupees |
Balance |
Passed for rupees ( ) _________________________ Controlling Officer.
Date ______________________________
Pay rupees ______________________________ Treasury Officer.
Date _____
Certificates.
(a) If there is a combined appropriation for travelling allowance of gazetted and non-gazetted Government servants, the combined appropriation and expenditure should be shown in this column.