FORM NO. 11

(See CHAPTER VII, PARAGRAPH 131)

Bill no.

 

PERMANENT

 

(DETAILED PAY BILL OF

______________

ESTABLISHMENT OF

 

TEMPORARY

 

The _____FOR THE MONTH OF _____19

DISTRICT_____

Space for classification. Stamp or manuscript entries of classification to be filled in by Disbursing Officer. Names of detailed heads and corresponding amounts should be recorded by him in adjacent columns

Voucher no. _____

List_____

For_____ 19

Major head.

Minor head.

Sub-head.

(See also paragraphs 131 to 137 and 141 of the Financial Handbook, Volume V, Part I).

Pay of permanent Establishment.

Rs.

p.

1. Held over amounts should be entered in red ink in the appropriate columns (3), (4), (5) and (6) as the case may be, and ignored in totalling. Leave salary the amount of which is not known should similarly be entered in red ink in column (4) at the same rate as pay if he had remained on duty (Paragraph 131 of the Financial Handbook, Volume V, Part I).

Pay of temporary Establishment.

 

 

2. In the remarks column (15) should, be recorded all unusual permanent events such as deaths, retirements, permanent transfers and first appointments which find no place in the increment certificates or absentee statement.

Allowances and Honoraria. Conveyance allowance.

 

 

3. When an increment claimed operates to carry a Government servant over an efficiency bar, it should be supported by a declaration that the Government servant in question is fit to pass the bar(Note below Paragraph 137 of the Financial Handbook, Volume V, Part I).

Horse allowance. House rent allowance. Grain compensation allowance.

 

 

4. Names of Government servants in inferior service may be omitted from pay bills (Paragraph 131 of the Financial Handbook, Volume V, Part I).

Fixed travelling allowance

 

 

5. A red line should be drawn right across the sheet after each section of the establishment and under it the totals of columns (4),(5),(6) for the section should be shown in red ink.

 

 

 

6. (a) In cases where the amount of leave salary is based on average pay, a separate statement showing the calculations of average pay duly attested by drawing officer should be attached to this bill vide Paragraph 131, Note 2 of the Financial Handbook, Volume V, Part I,

 

 

 

(b) Certified that all persons for whom house rent allowance has been drawn in this bill actually occupied a rented house for which they paid rent as shown in this bill.

Total

 

 

7. The names of men holding posts substantively should be entered in order of seniority as measured by substantive pay drawn and below those will be shown the posts left vacant and the men officiating in the vacancies.

Deduct†

 

 

8. Officiating pay should be recorded in the section of the bill appropriate to that in which the Government servant officiates and transit pay should be recorded in the same section as that in which the duty pay of the Government servant after transfer is recorded.

General Provident Fund†

P.L.I. Fund Other Funds.

 

 

† The deduct entries relating to Provident Funds should be posted separately for the Sterling and ordinary branches.

9. The following abbreviations should be used in this and in all

House rent.

 

 

other documents submitted with pay bills :

 

 

 

Leave on average pay ... ... LAP

Recoveries of

 

 

Leave on Half Average pay ... ... LHP

advances

 

 

Leave on Quarter Average pay ... ... L1/4P

 

 

 

On other duty ... ... ...OD

 

 

 

Leave salary ... ... ... ... LS

Total deductions.

 

 

Conveyance allowances ... ... ... CA

 

 

 

Under suspension ... ... ... SP

 

 

 

On Foreign Service ... ... ... FS

Net Total

 

 

Vacant ... ... ... ... Vac.

 

 

 

Postal Life Insurance ... ... ... PLI

 

 

 

Last-pay Certificate ... ... ... LPC

 

 

 

Subsistence Grant ... ... ... Sub Grant

 

 

 

Transit pay ... ... ... TP

 

 

 

10. In cases where any fund deductions are included in a pay bill a separate schedule showing the particulars of deductions relating to each fund should accompany that bill. (Paragraph 335 of the Financial Handbook, Volume V, Part I).

 

 

 

11. Certificate that the pay of military pensioners has been fixed with due regard to the provisions of Article 526(a) C.S.R.

 

 

 

(Space for the use of the Accountant General’s Office).

Admitted for Rs.

Objected to Rs.

Auditor

Superintendent.

Serial number of posts

Section of establishment and name of incumbents

Provident Fund Account no.

Substantive pay, (Personal pay or special pay, if any should also be shown in this column as a separate entry below substantive pay).

Leave salary

Officiating pay

Compensatory allowance

Total

For use in Audit

General Provident Fund

P.L.I. Premia and other Fund deduction (Specify Fund).

Net after deducting Fund subscription, etc.

Income-tax

Miscellaneous recoveries (fines and advance house rent, etc.)

Not payable

Acquittance

Remarks

1

2

2A

3

4

5

6

7

8

9

10

11

12

13

14

15

16

*In respect of subscribers to the Sterling Branch, it should be noted on the bill and in the Fund Schedule attached to the bill that the recoveries relate to the Sterling Branch.

(Total column 7)

Rs.

p.

 

Rs.

p.

 

 

Deduct—Undisbursed pay as detailed below

 

 

 

 

,, General Provident Fund (column 9)

 

 

 

 

,, Postal L.I. premia and other Fund deductions (column 10)

 

 

 

 

,, Income-tax (column 12)

 

 

 

 

,, In adjustment of advances recoverable as detailed in statement—(attached)

column 13

 

 

 

 

,, Recoveries on account of house rent, etc. as detailed in statement—(attached)

 

 

 

 

 

 

 

 

 

 

Total deductions.

Net amount required for payment (in words) Rupees_____

Pay to the_____

DETAILS OF PAY OF ABSENTEES REFUNDED

Section of establishment

Name of incumbent

Period

Amount

Rs.

p.

1. Received contents and certified that I have satisfied myself that all emoluments included in bills drawn* 1 month/2 months/3 months previous to this date, with the

*One line to be used and the others scored out.

exception of those detailed below (of which the total has been refunded by deductions from this bill) have been disbursed to the proper persons, and that their acquittances have been taken and filed in my office with receipt stamps duly cancelled for every payment in excess of Rs. 20.

2. Certified that no person in superior service has been absent either on other duty of suspension with or without leave (except on casual leave) during the month of—

NOTE—When a absentee statement accompanies the bill, this certificate should be struck out.

3. Certified that no leave has been granted until by reference to the applicants Service Book, leave accounts and to the leave rules applicable to him, I had satisfied myself that it was admissible and that all grants of leave and departures on and returns from all periods of suspension and other duty and other events which are required under the rules to be so recorded have been recorded in the Service Books and leave accounts under my attestation.

4. Certified that all appointments and substantive promotions and such of the officiating promotions as have to be entered in the Service Books, as per columns in the Standard Form No. F.R. 11, have been entered in the Service Book of the persons concerned under my attestation.

5. Certified that all Government servants whose names are omitted from, but for whom pay has been drawn in the bill have actually been entertained during the month (Paragraph 131, Financial Handbook, Volume V, Part I).

6. Certified that no person for whom house rent allowance has been drawn in this bill has been in occupation of rent-free Government quarters during the period for which the allowance has been drawn.

7. Certified that no leave salary for any Government servants (except the following in whose Service Books a note regarding allocation has been recorded) drawn in this bill for _____is debitable to any Government, etc. other than the Central Government.

1.

4.

2.

5.

3.

6.

8. Certified that individual certificates have been obtained to the effect that the conditions laid down in Subsidiary rules 150(a) (ii), 150(b) (iii), 151(b) (i), 151(b) (ii), 152 (iii), 152-A Proviso (ii) and 152(b) contained in the Financial Handbook, Volume II, have been fulfilled and recorded in my office.

Station_____

Dated_____19 . Signature and Designation of the Drawing Officer

Pay Rs._____ Rupees_____

_____as follows_____

in cash Rs._____

Deduct—By transfer credit to personal Deposit Rs._____

Taxes on Income Rs._____

Civil Works Rs._____

Examined and entered.

Treasury Accountant

Treasury Officer.

Dated_____19 .