Travelling Allowances Bill of Establishment

FORM NO. 12

(See CHAPTER VII, PARAGRAPH 145)

Instruction far preparing travelling allowance bills_____. Voucher no._____of_____list_____of payments for_____19 ._____

1. Journeys of different kinds, and journeys and halts should not be entered on the same lines. Only one kind of allowance should, therefore, be filled in on the same line and its amount, carried out separately into the last money column.

2. Permanent travelling, conveyance and horse allowances should be drawn along with the pay of the Government servant and not in travelling allowance bills.

3. Fractions of a Kilometer in the total of a bill for any one journey for each person should not be charged for.

4. When the first item of a travelling allowance bill is a halt the date of commencement of that halt should be stated in the "Remarks" column.

5. If daily allowance is claimed in respect of a road journey the number of Kilometer travelled should be entered in column 14 and the daily allowance in columns 17 to 19.

6. When travelling allowance is claimed in respect of a journey to or from a hill station it should be mentioned in the remarks column whether or not the halt has exceeded ten days.

(Space for pre-audit enfacement in respect of bills submitted for pre-audit.)

For use Accountant General’s office

Head of service chargeable :

Admitted for Rs._____

Objected to Rs._____

Reason of objection :

Senior Accountant G.O.

Travelling allowance bill of the establishment of_____for the month of_____19 .

Travelling by road includes travelling by sea or river in a steam launch or in any vessel other than a steamer and travelling by canal. Particular kind should be specified.

In cases where the steamer company has two rates of fares, one inclusive and one exclusive of diet, the words "fare" should be held to mean "fare exclusive of diet."

*If there is combined appropriation for travelling allowance of gazetted and non-gazetted Government servants the combined appropriation and expenditure should be shown in this column.

CERTIFICATES

1. Certified that I have satisfied myself that the amount included in bills drawn

by deductions from this bill) have been disbursed to the Government servants therein named and their receipts taken in acquittance rolls filled in my office with receipt stamp duly cancelled for every payment in excess of Rs. 20.

†2. Also that the journeys for which mileage has been claimed under rule 27-B(c) of Financial Handbook, Volume III, Travelling Allowance Rules, for non-gazetted ministerial or class IV Government servants, were made by public or hired conveyance under my orders.

‡3. Also that it was necessary for the Government servants for whom halting allowance at headquarters is drawn to keep up the whole or part of their camp equipage during such halt, and that the expense incurred on this account was not less than the halting allowances drawn (Rule 32 of Financial Handbook, Volume III, Travelling Allowance Rules).

NOTE—When this form is used in the Forest Department the certificate prescribed in clause 1 above should be deleted and for the word "also" occurring at the beginning of the second clause the words "Certified that I have satisfied myself" should be substituted in manuscripts.

*One line to be used and the others scored out.

†Clause 2 should be scored out with a pen when no mileage is claimed under Rule 27-B(c) of Financial Handbook, Volume III, Travelling Allowance Rules and clause 3 when there is no claim under Rule 32 of Financial Handbook, Volume III, Travelling Allowance Rules

‡To be filled up when payable from a Sub-Treasury.

Details of travelling allowance refunded

Passed for Rs.

Dated 19 . (Head of Office).

Pay Rupees ( )

‡From Sub-Treasury

Examined and entered (Controlling Officer).

Accountant.

Dated 19 . Treasury Officer,

Incorporated in the district Accounts on— — _____

Sub-Treasury Officer.

Accountant

*One line to be used and the others scored out.

†Clause 2 should be scored out with a pen when no mileage is claimed under Rule 27-B(c) of Financial Handbook, Volume III, Travelling Allowance Rules and clause 3 when there is no claim under Rule 32 of Financial Handbook, Volume III, Travelling Allowance Rules

‡To be filled up when payable from a Sub-Treasury.