APPENDIX XXIII

[See paragraph 428 (1) ]

CHECK LIST OF THE POINTS TO BE LOOKED INTO BY THE TREASURY OFFICERS

The Treasury Officers should ensure compliance of the following before passing a claim presented at the Treasury:

1. The bill has been prepared in proper form and properly filled in.

2. It does not contain erasures and the cuttings therein have been properly attested.

3. Form B. M. 9/G. F. R. 3 is attached with the bill.

4. The bill is accompanied by relevant receipts and deduction schedules. The policy No/Fund A/C No./Name and amount etc. have been filled in in the schedules for P. L. I./ G. P Fund etc.

5. Classification on the bill is complete, whether the expenditure pertains to Plan or Non-plan is marked distinctly and Code No. of Plan Scheme is given.

6. Allotment column in the bill has been properly filled in.

7. Certificate to the effect that the claim is genuine, in order, admissible and has not been paid before has been recorded on the bill.

8. The claims which are more than one year, become normally due for pre-audit. The date for this purpose has been counted from the date the claim became due in respect of Establishment claim, from the date succeeding the date of completion of journey in respect of T. A. claims, completion of supply or rendering of service in respect of non-periodical contingent bill.

ESTABLISHMENT

1. The G. O. sanctioning the temporary post has been quoted in the temporary Establishment bills.

2. In case of claim for part of a month, the transfer/deputation orders are attached.

3. Increment certificate in support of increment bill is attached.

4. Sanction to cross the E. B. is attached.

5. Average pay calculation memo is attached in case leave salary is drawn.

6. Absentee Statement in support of the leave is attached.

7. Certificate required under para 26 (bb) of F. H. B. Vol. II is recorded by competent authority.

8. Sanction in support of excess drawal owing to advance increment under F. R. 27 is attached.

9. A certificate that a reference of the arrear bill has been recorded in the office copies of the bill/bills from which the claims were omitted.

T. A. BILLS

1. The certificates prescribed in the rules have been attached with/recorded in the T. A. Bills.

2. The bill has been counter-signed by the controlling authority.

3. The receipts in respect of claim of actual charges have been attached.

4. Certificate regarding sanction of advance has been recorded/or sanction attached.

5. The means of conveyance used for road journey have been mentioned in the bill.

6. The T. A. claim for the members of the family of the Government Official is supported by a certificate to the effect that the family members are solely dependent on him and actually reside with him.

7. The fixed T. A./Conveyance admissible to the Government Official has been surrendered when the journey has been performed outside the radius of 8 Km. from Head Quarters.

8. A copy of the transfer order in public interest is attached to the transfer T. A. Bill.

CONTINGENT BILLS

1. The contingent bill is supported by sub-vouchers or a certificate to the effect that the sub-vouchers/P. S. R. have not been attached with the bill along with reasons.

2. The Drawing Officer is authorized to draw advances on Abstract Contingent bills.

3. The certificate to the effect that the Detailed Contingent bills in respect of drawings on Abstract Contingent bills have been furnished in respect of each drawing which is over three months old has been recorded on the Detailed Contingent Bill.

4. In the case of special charges/periodical charges, the No. and date of sanction is noted in the bill.

GRANTS-IN-AID BILLS

1. Orders sanctioning grants-in-aid are quoted in the bill.

2. The bills are drawn after counter-signature by competent authority except in case of grants to Universities vide Note (ii) below paragraph 209 of F. H. B. Vol.V, Part I.

SCHOLARSHIP BILLS

1. Relevant sanctions have been noted on the bill.

2. The bill has been countersigned by competent authority.

No. 3/1 (2)/66-FDAI

From

To

VITTA (LEKHA-I) VIBHAG

Subject: – Check list of points to be specifically looked into by Treasury Officers before making payment of bills presented at treasuries ¾

Sir,

I am directed to forward herewith a copy of the checklist prepared by the Accountant General, U. P, containing points to be specifically looked into by Treasury Officers before making payment of bills presented at treasuries for use in the treasury and sub-treasuries in your district.

Yours faithfully,

Encl: As above.

(H. Husain)

Up Sachiv.

Copy forwarded for information to–

1. The Accountant General, U.P., with reference to his D. O. letter No. TM IX-194 Vol. III/4351, dated 7.2.1966.

2. The Director of Treasuries with reference to his letter No. 82/DT, dated 27.4.1966.

By Order

(H. Husain)

Up Sachiv.

CHECK LIST OF THE POINTS TO BE LOOKED INTO BY THE TREASURY OFFICERS.

The Treasury Officers should ensure compliance of the following before passing a claim presented at the treasury that:-

1. The bill has been prepared in proper form and properly filled in.

2. It does not contain erasures and the cuttings therein have been properly attested

3 Form B. M. 9/G. F. R. 3 is attached with the bill.

4. The bill is accompanied by relevant receipts and deduction schedules. The policy No /Fund A/c No./Name and amount etc. have been filled in the schedules for P. L. I/G. P. Fund etc.

5. Classification on the bill is complete, whether the expenditure pertains to Plan or Non-Plan is marked distinctly and Code No. of Plan Scheme is given.

6. Allotment column in the bill has been properly filled in.

7. Certificate to the effect that the claim is genuine, in order, admissible and has not been paid before has been recorded in the bill.

8. The claims which are more than one year, become normally due for preaudit. The date for this purpose has been counted from the date the claim became due in respect of Establishment claim, from the date succeeding the date of completion of journey in respect of T. A. claims, completion of supply or rendering of service in respect of non-periodical contingent bill.

ESTABLISHMENT

1. The G. O. sanctioning the tempy. post has been quoted in the temporary Establishment bills.

2. In case of claim for part of a month, the transfer/deputation orders are attached.

3. Increment certificate in support of increment bill is attached.

4. Sanction to cross the E. B. is attached.

5. Average pay calculation memo is attached in case leave salary is drawn.

6. Absentee statement in support of the leave is attached.

7. Certificate required under para, 26 (b) (b) of F. H. B. Vol. H to count the period of E. L. towards increment is recorded by competent authority.

8. Sanction in support of excess drawal owing to advance increment under F. B. 27 is attached.

9. A certificate that a reference of the arrear bill has been recorded in the office copies of the bill/bills in which the arrears of the claims were preferred.

T. A. BILLS

1. The certificates perscribed in the rules have been attached with/recorded in the T. A. bills.

2. The bill has been countersigned by the Controlling Authority.

3. The receipts in respect of claim of actual charges have been attached.

4. Certificate regarding sanction of advance has been recorded/or sanction attached.

5. The means of conveyance used for road journey have been mentioned in the bill.

6. The T. A. claim for the members of the family of the Government official is supported by a certificate to the effect that the family members are solely dependent on him and actually reside with him.

7. The fixed T. A /Conveyance admissible to the Government official has been surrendered when the journey has been performed outside the radius of 8 KM. from Head Quarters.

8. A copy of the transfer order in public interest is attached to the transfer T. A. bill.

CONTINGENT BILL

1. The contingent bill is supported by Sub-vouchers or a certificate to the effect that the Sub-vouchers/P. S. R., have been attached with the bill along with reasons.

2. The Drawing Officer is authorised to draw advances on Abstract Contingent bills.

3. The certificate to the effect that the Detailed Contingent Bills in respect of drawings on Abstract contingent bills have been furnished in respect of each drawing which is over 3 months old has been recorded on the D. C. bill.

4. In the case of special charges/periodical charges, the No. and date of sanction is noted in the bill.

GRANT-IN-AID BILL

1. Orders sanctioning grants-in-aid are quoted in the bill.

2. The bills are drawn after counter-signature by competent authority except in case of grants to Universities vide Note 2 below para. 209 of F.H.B. Vol.V., Part I.

SCHOLARSHIP BILL

1. Relevant sanctions have been noted on the bill.

2. The bill has been countersigned by competent authority.