ANNEXURE II

Extracts from the Land Records Manual

EXTRACTS FROM THE LAND RECORDS MANUAL RELATING TO PENSIONERS

PART I

CHAPTER II

DUTIES OF LEKHPALS

21. Attendance at tahsil—(a) The lekhpal shall attend the tahsil on a date in each month, which will be fixed by the Tahsildar. On the occasion of attendance, he will receive the salary that may be due to him and will make such reports as are required.

(b) The Collector may suspend the operation of this paragraph during the periods fixed for field inspection, or at other times, when the lekhpals are required to be in their halkas, but the suspension shall not extend for more than a month.

22. Reports to registrar kanungo—On the occasion of such attendance, the lekhpal will—

(2) report in writing to the registrar kanungo—

(b) all cases of death or disappearance of pensioners;

CHAPTER IV

THE DIARY

47. Nature—The diary is the register in which occurrences relating to the duties of a lekhpal are to be entered day-by-day. The lekhpal will keep one diary for his halka; but if there are one or more assistant lekhpals in the halka, each of them will keep a separate diary.

NOTE—The lekhpal should note the names of all pensioners in his halka on the first page of his diary. This information will be communicated to him by the registrar kanungo.

49. Contents—The following occurrences will be recorded in the diary from day-to-day:

(24) Reports made by the lekhpal to the————registrar kanungo under paragraphs 22 and 23.

PART III

Registrar Kanungos

CHAPTER XXXI

LIST OF PENSIONERS

343. Maintenance of the list—The registrar kanungo shall maintain a list of all pensioners residing in the tahsil in accordance with the instructions contained in Chapter XXVII-A of the Manual of Government Orders.

344. Communication of changes to lekhpal—The registrar kanungo shall communicate to the lekhpal the names of all pensioners residing in his halka. Subsequent changes made in the list of pensioners shall be communicated to the lekhpal at his next visit to the tahsil.

345. Enquiries regarding existence of pensioners—( i ) Twice a year, in the months of January and July, the registrar kanungo shall make inquiries from the lekhpals regarding the existence of pensioners resident in their halkas.

(ii) Any cases of death or disappearance of pensioners brought to notice shall be dealt with as in paragraph 718-D, Chapter XXVII-A of the Manual of Government Orders.

PART VII

Duties of Sub-Divisional Officers

CHAPTER LVII

INSPECTION OF REGISTRAR KANUNGO’S OFFICE

585, Inspection.........The following instructions, which are based on experience, will, however, be found useful in carrying out the inspection of the various branches of the registrar kanungo’s office. In these instructions, an attempt has been made to give briefly at first the procedure of work in each branch and then the points to be seen in the inspection of that branch:

14. List of pensioners—The registrar kanungo has to maintain a list of all Civil and Military pensioners residing in the tahsil in accordance with the instructions contained in Chapter XXVII-A of the Manual of Government Orders, and in paragraphs 343-345 of this Manual. Twice a year, viz. in the months of January and July, he has to verify the existence of all such pensioners from the lekhpals concerned and to report promptly to the Treasury Officer through the Tahsildar all cases of deaths or disappearance of pensioners. While examining this list, the inspecting officer should see:

(i) Whether the registrar kanungo maintains a mauza-war list of pensioners and whether it is correct and up to date.

(ii) Whether changes among pensioners are duly communicated by the Treasury Officer to the tahsil.

(iii) Whether the existence of pensioners is verified from lekhpals by the registrar kanungo twice a year as laid down in paragraph 345.

(iv) Whether deaths and disappearance of pensioners are promptly reported by the registrar kanungo and whether the tahsildar duly verifies such reports.

(v) Whether the tahsildar and naib-tahsildar, when on tour, make it a point to see pensioners personally in the villages inspected by them in order to ascertain that they are alive.

(vi) Whether the registrar kanungo communicates to the lekhpals the names of all pensioners residing in his halka and the changes, if any, among them.

(vii) Whether adequate arrangements exist for verifying the existence of pensioners residing within the limits of a municipality.

NOTE—Chapter XXVII-A of the Manual of Government Orders should now be read as Chapter 55 of the revised edition of the Manual of Government Orders.