उत्तर प्रदेश शासन

कार्यालय ज्ञाप

शासन ने समय-समय पर इस बात की आव‍श्कता महसूस की है कि अधिक खर्च करने वाले विभागों के अधिकारियों के आहरणों के सम्बंध में विनियोजन नियंन्नण की एक प्रणाली लागू की जाय और इस सम्बंध में यह निर्णय लिया है प्रथम प्रक्रम के रूप में यह प्रणाली सार्वजनिक निर्माण विभाग, सिंचाई विभाग और वन विभागों में लागू कर दी जाय।

स्वतंत्र बीर सिंह जुनेजा,

आयुक्त एवं वित्त सचिव।

सेवा में,

स्वतंत्र बीर सिंह जुनेजा,

आयुक्त एवं वित्त सचिव।

अनुलग्नक

MOST IMPORTANT

UTTAR PRADESH SHASAN

FINANCE (A- 1) DEPARTMENT

No. A-1/3244/Xנ1973

Dated Lucknow, December 11, 1973

OFFICE MEMORANDUM

The Government have from time to time felt the need for introducing a system of appropriation control in regard to drawings of the officers of major spending departments and, as a first stage, have decided to introduce the system for the Public Works Department, Irrigation Department and Forest Department.

2. It has accordingly been decided to introduce a system of issue of letters of credit for each Drawing Officer of the above departments on the Sub-Treasuries or Treasuries, stipulating the amount that could be drawn by the officer concerned every month and also the total amount that could be drawn during the year. The Heads of Departments covered by the scheme will furnish to the Finance Department a statement showing the budget allocations, the amount necessary for operation at Headquarters for adjustments against central purchases and by way of central reserve for further allocation for special and urgent needs of subordinate officers and the limits upto which their subordinate officers need be allowed to draw funds every month. The breakup to be given to Government will be for a district Treasury as a unit. Based on these statements, the Finance Department will issue necessary instructions to the Treasury Officers indicating the monthly as well as annual allocations for the various drawing officers. These drawing officers (like Executive Engineers) will further allocate the allotments among various subordinate officers working under them (e. g. Assistant Engineers)and inform the District Treasuries of the allotments. The District Treasury Officers will in turn communicate these allocations to the concerned branches of the State Bank and the various sub-Treasuries.

3. The intension is that the drawal of cheques by the officers of the P. W. D., Irrigation Department and Forest Department should be regulated with reference to the allotments for those officers communicated to the respective branches of the State Bank of India. This system of letters of credit will apply only to the drawings on the expenditure side under P. W. D., Irrigation Department and Forest Department remittances. The procedure for the paying in of receipts into the bank by these departments will continue as heretofore and will not be affected in any way by the system of letters of credit. As at present, there can no drawals on these receipts.

4. Cheques drawn by the various drawing officers will be honoured by the branches of the State Bank of India upto the amount of allocation communicated to the bank in respect of that officer. In case the drawings in a particular month fall below the allocation for that month, the officer will be permitted to carry over such balance to the subsequent months, subject to the overall provision for the year not being exceeded. The balance outstanding as at the close of the financial year will stand lapsed. However, a cheque drawn before, but paid after the end of the financial year, will be taken against the letter of credit of the year in which it was drawn. During the course of the year, it may be necessary to resume allocations from certain officers and reallot them to others. On intimation from Chief Engineer/Chief Conservator of Forests orders will be issued to Treasury Officers concerned to resume necessary funds and to increase the allocations.

5. Some of the points which will require special attention of the Chief Engineers/Chief Conservator of Forests are also given below :׼/P>

(i) In respect of cheques drawn for Ғefund of DepositsҠ(Refund of Earnest Money Deposit or withheld security amounts under Public Works Deposits) the amounts shall not be taken against the limit of letters of credit of the Divisions and the Executive Engineers of Public Works Department/Irrigation Department/Divisional Forest Officers shall indicate the position on these cheques by rubber stamp ("Refund of Deposits؏utside Letter of Credit limits") under attestation of the cheque drawing officers.

(ii) The Superintending Engineers/Conservators of Forests are permitted to resume and to reallocate, within the districts, the amounts allotted to different divisions subject to the condition that the monetary limit of the district for the month shall not be exceeded.

(iii) When the divisions under the control of the Superintending Engineers/Conservators of Forests are situated in more than one district, the Superintending Engineers may resume and reallocate amongst the divisions in their charge the amounts that have been allocated for the month in respect of the divisions attached to the circle and in respect of such resumption and reallocation of amounts, the Superintending Engineer/Conservators of Forests shall arrange to communicate the copies of the instructions for the re-allocation to the Treasury Officers concerned, and to Chief Engineer/Chief Conservator of Forests. In respect of allocation amongst divisions in more than one district, copies shall be sent to the Secretary to Government, Finance Department also.

(iv) In respect of works taken up for execution on behalf of other departments of Government (known as works under ҒemittancesҠand also under Ґublic Works Depositsҩ the requirements of funds shall be included in the letters of credit. The concerned Executive Engineers or the District Engineer shall indicate, in the requisition sent to the Chief Engineer, the particulars of allotment of funds and sanction of the department concerned. In respect of work coming under ҒemittancesҠand in respect of works under Ґublic Works DepositsҠthe Executive Engineer shall furnish certificates in the letter of requisition to the Chief Engineer that amounts of deposits for the works to be taken up have been received and accounted for in the Divisional books. The existing system of allocation of funds by the Chief Conservator of Forests, Conservators of Forests and Divisional Forest Officers in the Forest Department will stand modified and funds will now be allocated as indicated in this Office Memorandum.

(v) The break-up will be given major headwise and will be communicated to Treasury Officers; however the State Bank of India will be given information of the total amount that may be drawn by the officer concerned.

(vi) This system will not apply to salaries which are at present drawn by bills.

6. This system of introduction of letters of credit will be introduced commencing from 1st April, 1974. The Heads of Departments brought under the scheme are requested to furnish immediately in the proforma enclosed and in any case not later than 15th February, 1974, the particulars referred to in para 2 above in respect of officers under their control. They are also requested to issue suitable instructions to the various drawing officers under their control regarding the implementation of the scheme of appropriation control indicated in this Office Memorandum. It is reiterated that the Chief Engineers/Chief Conservator of Forests should ensure that while sending the proposals for allocation suitable provision is made to cover fully payments for the central purchases and necessary reserve.

7. Necessary amendments on this account will be made in the Financial Hand Books in due course.

S. V. S. JUNEJA

Commissioner and Secretary, Finance.

To

1. The Chief Engineer, U. P., Public Works Department, Lucknow.

2. The Engineer-in-Chief, U. P., Irrigation Department, Lucknow.

3. The Chief Conservator of Forests, Uttar Pradesh, Lucknow.

4. The Secretary to Government, U. P., Public Works Department, Lucknow.

5. The Secretary to Government, U. P., Irrigation Department, Lucknow.

6. The Secretary to Government, U. P., Forest Department, Lucknow.

No. A-1/3244(i)X-1973 OF DATE

Copy for information and necessary action forwarded to׼/P>

(1) The Accountant General U. P., I and II, Allahabad.

(2) The Chief Accountant, Reserve Bank of India, Central Office, Bombay.

(3) The Director of Treasuries, U. P., Lucknow.

(4) The Secretary and Treasurer, State Bank of India, Kanpur/New Delhi.

(5) All Treasury Officers, Uttar Pradesh.

(6) Finance (Budget-1) and all expenditure control Sections of Finance Department.

By order,

S. V. S. JUNEJA

Commissioner and Secretary, Finance.

ANNEXURE

STATEMENT I

(Form in which information will be supplied to Treasuries)

(Specimen with sample Data)

Name of the District Sub-Treasury

STATEMENT 2

(Statement to be sent by Heads of Department to Government)

Head of Account : "50ؐublic Works"