APPENDIX III
(See PARAGRAPHS 38 AND 156)| F.M.V. 189. | The remittance of revenue to treasuries and of advances to disbursers by postal money order is authorized under the following rules: |
(i) Remittance of revenue
1. Divisional Officers should provide themselves, as well as their range and other revenue remitting officers, with ordinary inland money order forms in books with counterfoils, such as are obtainable at all post offices; and these alone should be used, all particulars of the remittance being noted on the counterfoil.
2. The remitter should make out a money order on one of these forms filling in the name of the most convenient post office and other particulars, and making it payable to the officer in charge of the treasury, and should send it with the cash to the post office. He should note briefly on the coupon such particulars of remittance as may be necessary for the treasury officer’s information.
3. The treasury officer, on receipt from the post office of the money order, will sign and date the money order and return it to the post office after cutting off the strip containing the coupon and acknowledgment. He will forward to the divisional officer the advice list prescribed, together with the corresponding strips consisting of the coupons and acknowledgments of all money orders received during the day.
4. The entry in the remitter’s accounts will be supported by the receipt given to the remitter by the post office when the money order was issued.
5. Commission paid on money orders will be charged to the head C-5—Establishment—contingencies in the departmental accounts.
(ii) Remittance of advances
6. In remitting advances to disbursers the same procedure as that prescribed in rules 1 and 5 above should be followed; but the amount of the money order and the commission may be paid into the post office either in cash or, where the post office is at a treasury or sub-treasury station, by a cheque drawn in favour of the post master on such treasury or sub-treasury.
The latter course can only be adopted when the remitter has a drawing account with the treasury or sub-treasury concerned.
7. The money order will be treated by the post office as an ordinary inland money order and acknowledgment sent to the remitter in due course. The remitter’s account will be supported by this acknowledgment as well as the receipt referred to in rule 4 above.